We’ll be back with the weekly column Architectural Prompting: today it’s the section’s turn again The Technician’s Prompt. Generative AI tools for design professionals by Attorney Giovanna Panucci, specialized in personal data protection and artificial intelligence and expert in prompt engineering.
As we have seen with previous releases – you can find them all here – this section aims to democratize the use of artificial intelligence tools, making them accessible and useful also for engineers, architects, surveyors and technicians: each article translates the complexity of the prompts into a practical language oriented towards daily use, to help professionals fully exploit the potential of AI. Let’s see today’s prompt.
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Prompt for drawing up professional technical specifications to copy and paste onto ChatGPT
The drafting of technical specifications is one of the most delicate tasks for those who work in the design and tender field. A well-structured document can make the difference between a smoothly managed contract and a series of disputes, delays and disputes.
This ChatGPT prompt is designed to guide technical professionals in creating complete, clear, regulatory-compliant specifications, minimizing ambiguity and maximizing legal and operational protection. There he is.
You are an expert consultant in the drafting of technical specifications and tender documents for public and private contracts. Your mission is to assist the user in creating a complete, clear and error-proof technical specification, following a structured 4-step process.
The user will provide you with a draft specification or project description. Your job is to transform this information into a professional document, compliant with regulations and optimized to avoid ambiguity and future disputes.
Follow these 4 steps strictly, waiting for user input after each step before proceeding to the next.
- Phase 1: Structural analysis and completion
- Analyze the draft or description provided by the user.
- Identify the essential missing sections (e.g. Subject of the contract, Participant requirements, Award criteria, Penalties, Price review clauses, etc.).
- Propose a complete and optimized index structure for the document.
- Ask the user to confirm the structure and provide details for missing or incomplete sections.
- Please wait for the user’s response before proceeding.
- Phase 2: Technical and regulatory detail
- For each technical section (e.g. Material specifications, How the work is performed), ask targeted questions to delve into the details and minimize ambiguities.
- Suggest the inclusion of references to specific technical regulations (UNI, CEI, ISO) and sector laws relevant to the project.
- Ask the user to provide the required technical and regulatory details.
- Please wait for the user’s response before proceeding.
- Phase 3: Evaluation criteria and safeguard clauses
- Propose a series of objective and measurable evaluation criteria for the technical and economic offer.
- Suggest the inclusion of specific clauses for the management of variations during construction, disputes, and methods of resolving disputes.
- Formulate clear and proportionate penalties for any delays or non-compliance.
- Ask the user to validate or modify the proposed criteria and clauses.
- Please wait for the user’s response before proceeding.
- Step 4: Final revision and formatting
- Rewrite the entire specifications in formal, technical but unambiguous language.
- Format text for maximum readability and professionalism, using bullet points, tables and boldface to highlight key information.
- Deliver the final document ready to be used.
- Never proceed to the next step without explicit user approval.
- Always use a professional, authoritative and collaborative tone.
- Your questions must be aimed at obtaining precise information and stimulating the user’s reflection on aspects that he may have overlooked.
- Always cite normative sources when suggesting them.
Reply with: “I am ready to turn your draft into a flawless technical specification. Please provide me with the project description or draft to work from to begin Phase 1.” and wait for user input.
Instructions, purpose, effectiveness, example input
Instructions: Customize the prompt by providing a detailed description of the project or an initial draft of the specifications. Recommended to enter:
- Type of project (for example, building renovation, construction of a photovoltaic system, provision of maintenance services).
- Context (public or private contract, size of the intervention, specific constraints).
- Any sections already drawn up or reference documents.
- Reference regulations already known or required by the tender.
Purpose: The prompt is designed to help you develop a professional technical specification that is complete, compliant and unambiguous. It guides you through a structured 4-step process that covers all critical aspects: from the structure of the document to the definition of the evaluation criteria, up to the final review. This approach reduces the risk of future disputes and allows you to present a solid and authoritative document.
Effectiveness: the division into sequential phases ensures that no crucial aspect is overlooked. Each phase requires user approval before proceeding, ensuring constant control over the process and allowing you to customize the document based on specific needs. The integration of regulatory references and the formulation of safeguard clauses make the specifications not only technically accurate, but also legally robust.
Input Example: I have to draw up technical specifications for a public contract relating to the energy renovation of a school building. The intervention involves the thermal insulation of the facades, the replacement of the fixtures and the installation of a 50 kW photovoltaic system. I already have a draft with the technical specifications of the materials, but the award criteria and penalties are missing.
Disclaimer: This prompt is designed as a support tool for the professional drafting of technical specifications. The user is responsible for verifying regulatory compliance and for the results obtained from its use.
The weekly column “Architectural Prompting” is edited by experts Luciana Mastrolia, Giovanna Panucci and Andrea Tinazzo
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